MailAI is an advanced AI email assistant that goes beyond simple drafting tools by deploying dedicated, personal AI agents that run 24/7. Its primary purpose is to automate complex, real-world email workflows and administrative tasks, effectively turning the user's inbox into a self-managing system. The product is designed to handle tasks like customer support auto-responses, invoice tracking, meeting coordination, and lead qualification, all without manual intervention.
The core value proposition of MailAI is its ability to "actually DO things" through perpetual automation, running in secure, isolated sandboxes. By allowing users to describe any desired workflow in plain English, the AI agent takes over the execution, saving users significant time and ensuring critical tasks are handled around the clock. This capability transforms the email client from a passive communication tool into an active, automated operations hub.
MailAI targets professionals, power users, and growing businesses that deal with high volumes of email and require sophisticated, secure automation. The key benefit is effortless email mastery, allowing users to win back hours of time by delegating repetitive and time-consuming tasks to a reliable, 24/7 AI assistant, all while maintaining enterprise-grade security and privacy.
Features
- 24/7 Personal AI Agents: Dedicated AI agents run continuously in secure sandboxes to handle email workflows, automation, and tasks even while the user is offline or asleep.
- CASA-Verified Enterprise Security: Agents operate in isolated, secure sandboxes with enterprise-grade security standards, ensuring complete data privacy and preventing data leaks.
- Conversational Natural Language Interface: Users can interact with the AI agent using plain English chat commands to search emails, draft replies, schedule meetings, and manage files without complex technical setup.
- Set-It-Once Automation: Users can describe complex, recurring workflows in natural language, and the agent will execute them automatically and perpetually, such as daily email summaries or automated payment follow-ups.
- Real-World Automation Examples: The agent is capable of handling practical business tasks including auto-responding to customer inquiries, tracking and following up on invoices, coordinating meeting schedules, and qualifying/routing sales leads.
- Multi-Account Support: Depending on the plan, the service can manage and automate workflows across multiple linked email accounts.
- Smart Scheduling Assistant: The agent can check the user's calendar upon receiving a meeting request and automatically suggest available times.
How to Use
The core workflow of using MailAI revolves around instructing your personal AI agent using natural language.
- Connect Your Email Account: Sign up for MailAI and securely link your email account(s) to grant the AI agent the necessary access to your inbox and calendar.
- Initiate a Conversation: Begin interacting with your AI agent through the chat interface, treating it like a human assistant.
- Give a Direct Command: For immediate tasks, simply tell the agent what you need.
- Example: "Show me all emails from Sarah about the project deadline."
- Execute Multi-Step Tasks: The agent can handle follow-up actions and complex sequences based on the conversation.
- Example: After finding the emails, you can say: "Yes, and draft a reply confirming we can meet the new deadline."
- Set Up 24/7 Automation: To automate recurring workflows, describe the desired process in plain English and set the trigger.
- Example: "Every morning at 9am, summarize all unread emails marked as important."
- Example: "Track all invoices from clients and remind them 3 days before the due date."
- Review and Confirm: For critical actions like sending emails or scheduling, the agent will often draft the content or confirm the action before execution, allowing you to review and approve with a simple command like "Send it."
Use Cases
- Automated Customer Support: The AI agent can auto-respond to common customer inquiries using a pre-fed knowledge base, providing 24/7 support and freeing up human agents for complex issues.
- Financial Tracking and Follow-up: The agent can track all incoming invoices from clients, monitor due dates, and automatically send reminder emails 3 days before the payment deadline, ensuring timely collections.
- Sales Lead Qualification and Routing: The agent can analyze incoming emails, qualify leads based on defined criteria, and automatically route them to the correct sales team member or CRM system.
- Effortless Meeting Coordination: When a meeting request is received, the agent checks the user's calendar, suggests 3 available time slots to the sender, and handles the scheduling and calendar invite creation upon confirmation.
- Daily Operational Summaries: Users can instruct the agent to summarize all unread emails marked as important every morning at a specific time, ensuring they never miss critical messages and can start the day focused.
FAQ
What makes MailAI different from other AI email tools?
MailAI is different because it utilizes personal AI agents that run 24/7 in secure, isolated sandboxes with CASA-verified enterprise security. Unlike tools that only assist, MailAI agents actively perform complex, automated workflows like tracking invoices, coordinating meetings, and auto-responding to customers, effectively doing the work for you.
How does the AI agent handle complex instructions?
The AI agent uses a Conversational Natural Language Interface, allowing users to simply chat with it in plain English. You don't need complex workflows or technical setup; the agent figures out the necessary steps to execute instructions like "Find all emails from Sarah about the project deadline" or "Schedule a meeting for next Tuesday at 2pm."
What security measures are in place for my data?
MailAI prioritizes security with CASA-verified enterprise security standards. Your personal AI agents run in isolated, secure sandboxes, ensuring complete isolation. The agent can access your emails, calendar, and files to perform its tasks, but this isolation guarantees your data never leaks.
Can the AI agent handle multi-step workflows?
Yes, the core value of MailAI is its ability to handle real-world, multi-step automation. Users can describe any email workflow in plain English—such as summarizing unread important emails every morning, tracking client invoices and sending reminders, or auto-responding to support emails—and the agent will run it automatically and perpetually.
What is the pricing structure for MailAI?
MailAI offers three main plans: Pro ($25/month) for professionals, Elite ($60/month) for power users, and Business ($500/month) for growing businesses. These plans vary based on the number of email accounts accessible, the volume of email analysis allowed per month, and included wallet credit. Tailored solutions are also available for large organizations.
